Workflows: Judges

This video shows how to set up a workflow in Copernico so that judges or volunteers can record participant disqualifications during an event.

This article explains how to create a workflow in Copernico to find a participant and record their disqualification with the corresponding rule.

1. Accessing the Workflows panel

Open the Workflows panel in Copernico. A new workflow would normally be created with ADD, but this example reviews one that is already configured.

2. Selecting the event

Select the event the workflow applies to. If none is selected, the workflow applies to all active events.

3. Setting the PIN and workflow name

Enter a PIN (the key shared with judges or volunteers). Then give the workflow a clear name, for example: Participant disqualification.

4. Query configuration

The workflow must make it possible to find the athlete to be disqualified. The recommended message for the user is:

“Search for and enter the bib number of the athlete you want to disqualify.”

• Search field: bib number.
• Autofocus: enable it if this should be the main field.
• Scannable: optional (not used in this example).

5. Information displayed after the search

Once the bib is found, relevant participant information is displayed. It is recommended to include:

• Bib number
• First name and last name
• Gender
• Number of missed timing points

6. Defining the action

The goal of the workflow is to set the participant's status to Disqualified. Configure the action as follows:

• Status: automatically assign Disqualified.
• Rule: add the number of the rule broken.

7. Confirmation step

You can enable a confirmation screen where you set:

• Title
• Additional information
• Waiting time before the workflow restarts

8. Testing the workflow

To test the workflow, select a participant, enter the rule broken (for example, rule 2), continue, confirm and complete the action. The workflow is automatically ready for the next search.

Video transcript

Today we're going to show you how to configure a workflow, in this case a judges' workflow. So we go to our workflows panel and usually you would press Add at the top, but we're going to show you the one that we already configured. First, and very important: from now on, when you're configuring a workflow, you do have to select the event the workflow applies to. So we select our event and, as always, we create a PIN, which is like a password that you can then give to anyone on your team who will have access to this workflow, and also the name, as always.

So this workflow is meant to be a tool that judges or volunteers can use to disqualify cheaters. To set this up, we want our query to say "Find and enter the bib number of the athlete you want to disqualify". That gives the instruction of the workflow at the beginning. So we want to search the bib number and, as I've explained before, autofocus is when you have more than one search field (query field) and where you want the cursor to be placed automatically, and scannable is if what you're searching is scannable. In this case we're not going to select it, but you could in theory.

Next, in the Select section, this is all the information that will pop up after you have searched the bib number within the query. So you'll have the bib number, the name and surname of the participant, their gender and the number of missing timing points, but you can add as much information or as little as you want.

Very important is the action that we want to accomplish with the workflow. So in this situation the judge would want to disqualify a participant who has cheated, so make sure to put status and auto-assign disqualify. We also put rule, if there's a rule set by the race organization that they went against, and then later on we would put the number of the rule when you're actually doing the workflow.

The last step is the confirmation. You can enable the confirmation step; you can place a title if you want to, information and skip time, which is how much time to wait until the workflow can restart. That's totally up to you. With all of this configured, you can now test your workflow.

My participant pops up. Here is the rule: I'm going to say that they broke rule number two. Continue, confirm, and the action is complete.