Workflows: Medical Registration

In this video we show you how to create a workflow for the medical service, where staff can register participants who receive attention during the event.

This article explains how to set up a workflow in copernico to allow medical personnel to record the status of participants who need assistance during an event.

Initial configuration

Start by creating a new workflow intended for medical registration during the event.

1. Enter your operator PIN, which works as an access key.
2. Assign a descriptive name such as Medical Attention.

Query configuration

Medical personnel must search for each participant by scanning or typing their bib number. Therefore, this will be the query field.

1. Select Bib number as the query field.
2. Configure the available options to optimize the workflow.

Autofocus and Scannable options

• Autofocus: useful for repeated searches. Optional for this workflow.
• Scannable: should be enabled since bib numbers can be scanned using QR codes or barcodes.

Information shown after the query

After identifying the participant, it is recommended to show:

• Bib number
• First name
• Last name
• Date of birth
• Identification
• Emergency phone
• Blood type
• Allergies

You may add or remove fields depending on the medical team’s needs.

Medical action configuration

The action allows staff to register the participant’s Medical Status. Examples include:

• Present
• Registered
• Attended

You can customize these values according to the event’s medical protocol.

Workflow execution

During the event:

1. Enter or scan the participant’s bib number.
2. copernico will display the associated information.
3. Select the appropriate medical status.
4. Confirm the action to register the assistance given.

Done! 🎉 The record will be saved and the workflow will be ready for the next participant.